Company Headshot Planning Tool

Plan your company headshot session — including budget range, recommended photographer stations, estimated capacity, and wait times.

Who are the headshots for?

Pricing tier: Half-Day (up to 4 hours/day)

Pricing is based on time on-site. If you add an estimated headshot count, we’ll recommend photographer stations and estimate wait time.

Time on-site

Half-day pricing applies up to 4 hours. Full-day pricing applies over 4 hours (up to 8).

Total time: 4h

How many people need headshots?

Turn this on to estimate photographer stations and wait times. Enter the number of people who want headshots, or use total attendees to estimate participation.

We’ll use this to recommend the best headshot experience speed and number of photographer stations for your event.

Headshot estimate is off — we’ll still show budget range, but staffing and wait-time predictions will be limited.

Headshot experience speed

Faster sessions increase capacity. Slower sessions allow more time in front of the camera for expression coaching to get the right shot.

Photographer stations

A “station” is one photographer with a full lighting setup — each station photographs one person at a time.

We can also schedule time slots for teams to keep things running smoothly.

Recommendation is conservative to avoid overpromising throughput.

Options

Light retouching is included for the booth workflow. (More detailed edits can be discussed after reviewing your event needs.)

Estimated budget range

$2,250 – $2,700
Use this tool to estimate a budget range for your event. We’ll provide a personalized quote after reviewing your event details.
What this typically includes
  • Mobile studio setup at your location (backdrop + lighting)
  • Posing & expression coaching for a consistent, professional look
  • Streamlined file naming by participant (with provided list)
  • Flexible workflow — scheduled time slots or walk-up flow to keep teams moving smoothly
  • Instant delivery via email with individual gallery links
  • Optional company branding added to galleries and delivery pages
Travel may apply outside the Phoenix metro area. Venue parking fees or accommodations may apply depending on the location and event schedule. Arizona sales tax (8.3%) added where applicable.
Request a custom quote

Suggested headshot booth setup

Recommended photographer stations
1 station

Covers your expected headcount within your time window.

Session Speed
Express Headshot Booth
Estimated capacity
72–108 attendees
Estimated headshots needed
Not provided
Estimated cost per headshot
Add how many people you expect will get headshots above to see a per-headshot estimate.
ROI planning insight (for company conferences)
Team headshots reduce friction by making it easy to photograph employees together, rather than sending everyone off for separate appointments. They also create consistent, professional images across leadership and staff. A great experience helps employees feel valued and confident — which shows up in the photos and in how they represent the company afterward.